An information note explains the background and main elements of the training program. It can be anything from a simple A4 paper printed in black and white, to a glossary brochure with picture, depending on the purpose and target group, and available budget.

 

Why These Are Useful

 

In most cases you need to start mobilizing funds, participants, and/or resources at a very early stage in the training process, long before you have all the details and materials of your training sorted out. Therefore, it is useful to develop and document the overall picture of your training program in a format that is attractive and understandable to outsiders (so do not write it a formal document).

 

An information note enables you to:

 

· inform/attract potential participants

· convince your boss to organize such a training program

· inform donors in order to mobilize funds for your training

· inform/mobilize potential trainers and resource people

· inform any other interested party

· start documenting your training

 

What to Include

 

What you write in the information note obviously depends on whom it is written for. However certain elements will be useful for any target group mentioned above, such as:

 

· rationale for the training

· overall purpose

· learning objectives or expected outcomes

· training approach or strategy

· profile of target group

· topics to be covered

 

Secondary information may be necessary such as:

· subscription deadline

· costs of the training program

· training schedule

· training budget (for donors)

· application form

· questionnaire for participants

· preparation tips or requirement for participants

· logistical arrangement (i.e. what to bring, travel and accommodation details)

 

Adapted from The ART of Building Training Capacities, manual by Lydia Braakman, RECOFTC, page 158.

 

Download this tip in PDF format.

 

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